Technically Co-Sponsored Conferences

Technical Co-Sponsorship (TCS) by IEEE ITSS allows conference organizers to collaborate with ITSS in promoting high-quality technical programs. Under a TCS agreement, ITSS volunteers and members are involved in the technical program committee, while ITSS accepts no financial or legal liability for the meeting.

By securing a TCS agreement with IEEE ITSS, conference organizers can benefit from:

• Increased Visibility: Leverage the IEEE ITSS brand for marketing and outreach efforts, enhancing the conference’s credibility.
• Promotion Opportunities: Utilize ITSS channels for publicity and outreach to members and on social media platforms.
• Publication Opportunities: Ability to submit conference content to ®IEEE Xplore, enhancing visibility and accessibility of research to a global audience.
• Networking Opportunities: Engage with ITSS members who are willing to contribute to the technical program.
• Access to Resources: Benefit from ITSS guidelines for proceedings publication and conference organization.

• IEEE: There is an IEEE Technical Co-Sponsorship fee of $1450, depending on if the conference has sponsorship with other IEEE Societies.
  • First-Time ITSS TCS Application: For the initial ITSS TCS, there will be no financial contribution required from ITSS and organizers are responsible for all associated IEEE fees.
  • Subsequent ITSS TCS Applications: For subsequent TCS requests, ITSS will provide a partial sponsorship of $500 USD divided by m, where m is the total number of IEEE Organizational Units sponsoring your conference. The rest should be covered by the conference, and/or any other co-sponsoring IEEE Organizational Units. This is subject to financial/program outcomes from previous editions of the conference.
• Post-conference: If accepted for technical co-sponsorship, IEEE also charges a $22/paper fee upon submission of content to IEEE Xplore, depending on if the conference has sponsorship with other IEEE Societies.

To apply for Technical Co-Sponsorship with IEEE ITSS, please follow these steps:

Step 1: Expression of Interest / Application Submission

• The conference organizer expresses their interest in having ITSS as a TCS by completing a designated request form and submit a complete application.

Step 2: Committee Evaluation

• The ITSS Conferences and Meetings Committee will evaluate the submitted application to ensure it meets all requirements.

Step 3: Board of Governors (BoG) Approval

• If approved by the committee, the proposal will be forwarded to the IEEE ITSS BoG for final approval. Once BoG approval is received, the conference organizer will be notified of the sponsorship decision.

Step 4: IEEE Sponsorship Application

• The conference organizer applies for a sponsorship MOU directly with IEEE, only after receiving the notification approval letter from ITSS. Application is done over here.

Step 5: MOU Signing

• Upon signing the MOU, the conference can officially recognize ITSS as a technical sponsor.

Important Notes

• The application packet must be submitted by the conference general chair at least 6 months prior to the occurrence of TCS sponsored conference.
• The review of submitted applications for TCS may take 4-8 weeks from the submission of the complete application.
• The conference must ensure that at least 2 ITSS members are actively involved in the technical program.
• The conference must comply with ITSS guidelines for proceedings publication and closing activities.
• All papers must be in English and the conference scope must align with IEEE ITSS technical scope.
• While not mandatory, it is recommended to offer a reduced registration fee for ITSS members attending the TCS conference.

• From the very beginning stages of planning a conference, it is important to start communication with ITSS to have established the conference’s contribution to the community.
• IEEE ITSS strives to be inclusive in all conferences; having international organizing and technical committees is important and taken into consideration during application review.
• Conference organizers should ensure that the conference does not have dates overlapping with IEEE ITSS conferences in the same subject area.
• It’s important to have a very defined conference scope that can be seen from a clear and concise call for papers.
• Ensure the conference website is functional and includes critical information such as important dates and a call for papers.
• IEEE strives to ensure quality technical research; we will make sure the conference is conducting a quality review looking at paper acceptance rate and the number of reviewers per papers, among others.

For any questions or further information regarding Technical Co-Sponsorship, please reach out to us at conferences@ieee-itss.org.

Coming soon…