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Request Technical Co-sponsorship

Home » Conferences » Technically Co-Sponsored Conferences » Request Technical Co-sponsorship

Request Technical Co-sponsorshipAhmed Hussein2024-11-06T01:27:50-05:00

Application Process

To apply for Technical Co-Sponsorship with IEEE ITSS, please follow these steps:

Step 1: Expression of Interest / Application Submission

The conference organizer expresses their interest in having ITSS as a TCS by completing a designated request form and submit a complete application.

Step 2: Committee Evaluation

The ITSS Conferences and Meetings Committee will evaluate the submitted application to ensure it meets all requirements.

Step 3: Board of Governors (BoG) Approval

If approved by the committee, the proposal will be forwarded to the IEEE ITSS BoG for final approval. Once BoG approval is received, the conference organizer will be notified of the sponsorship decision.

Step 4: IEEE Sponsorship Application

The conference organizer applies for a sponsorship MOU directly with IEEE, only after receiving the notification approval letter from ITSS. Application is done over here.

Step 5: MOU Signing

Upon signing the MOU, the conference can officially recognize ITSS as a technical sponsor.

Important Notes

The application packet must be submitted by the conference general chair at least 6 months prior to the occurrence of TCS sponsored conference.
The review of submitted applications for TCS may take 4-8 weeks from the submission of the complete application.
The conference must ensure that at least 2 ITSS members are actively involved in the technical program.
The conference must comply with ITSS guidelines for proceedings publication and closing activities.
All papers must be in English and the conference scope must align with IEEE ITSS technical scope.
While not mandatory, it is recommended to offer a reduced registration fee for ITSS members attending the TCS conference.

Request Technical Co-Sponsorship (TCS)

"*" indicates required fields

Requester Information

Name*

First Name Last Name

Email*

General Information

Conference Title*

Conference Start Date*

MM slash DD slash YYYY

Conference End Date*

MM slash DD slash YYYY

Conference Location (City, Country)*

Conference Website

Expected number of Attendees*

Expected number of Papers*

Applicable IEEE ITSS Technical Committees*

Please select all IEEE ITSS technical committees that may apply to your conference.

Please provide a statement about how this conference will provide a measurable contribution to the profession and the IEEE ITS Society.*

Conference History

Have there been previous editions of this conference in recent years?*

If yes, please provide information from the most 3 recent editions of the conference.

Yes

No

Previous Conferences*

Year

General Chair Name

Location (City, Country)

# of Accepted Papers

# of Attendees

For new conferences, why is conference scope not already represented by an existing IEEE ITSS conference?*

Financial Information

Financial Sponsors*

Please provide a list of all financial sponsors for the conference, including their respective contribution percentage.

Sponsor

Percentage

Registration Fees

Please specify the registration fees for each category (e.g., member, non-member, student, etc.) in USD.

Category (member, non-member, student, etc.)

Fee

Conference Proceedings

Will the conference publish proceedings in either paper or electronic form?*

Yes

No

Who holds copyright to Proceedings?*

Review Process*

Please describe the steps in the paper review process, what is reviewed (e.g., full papers, abstracts), number of independent reviewers for each paper, expected acceptance rate. If available, please include this data for past three times this conference was held.

Are you requesting that ITSS acquire the Proceedings for Xplore?*

Yes

No

Which software system will you use for handling manuscript collection / review / publication?*

Does the software that your conference uses for managing submissions perform this check?*

IEEE requires that all manuscripts submitted must go through a check of "inappropriate re-use" of previously published works prior to being uploaded to IEEE Xplore.

Yes

No

Please specify the software (CrossCheck/iThenticate compatible) that you will use.*

Will your choice of software system or the publisher meet IEEE PDF requirements?*

IEEE has pdf compliance requirements for IEEE Xplore publication.

Yes

No

Please include the name of the software you will be using to ensure pdf compliance.*

Conference Quality*

If the conference is requesting proceedings acquisition, then all papers must be written in English. Please describe how the conference will assure this and additional conference quality issues.

Organizing Committee

Please provide the names and contact information for the key organizing committee members, including the General Chair, Program Chair, Financial Chair, and, if applicable, the Publication Chair. For each role, specify their name, email address, and whether they are IEEE ITSS members. If there are multiple co-chairs for any position, please list the primary contact person on behalf of each role.

General Chair Name*

General Chair Email*

Is General Chair IEEE ITSS Member?*

Yes

No

Program Chair Name*

Program Chair Email*

Is Program Chair IEEE ITSS Member?*

Yes

No

Financial Chair Name*

Financial Chair Email*

Is Financial Chair IEEE ITSS Member?*

Yes

No

Publication Chair Name*

Publication Chair Email*

Is Publication Chair IEEE ITSS Member?*

Yes

No

ITSS Member Representatives*

Please list at least two ITSS members who will serve as representatives for the conference. For each representative, describe their role in the technical program or paper review process, including specific responsibilities or contributions they will provide.

Name

Role

Email

IEEE ITSS Technical Involvement*

How are the persons listed above involved in conference technical program or the review process? 

Required Attachments/Materials

Conference Call for Papers*

Please provide the Call for Papers (CFP) for the conference, including submission guidelines, important dates, and key topics of interest.

Accepted file types: pdf, Max. file size: 2 MB.

Preceding year conference report

Please attach a report for the preceding year’s conference, including key metrics such as attendance numbers, topics covered, and overall outcomes.

Accepted file types: pdf, Max. file size: 2 MB.

Conference Chairs Biosketches

Please provide a brief one-pager biosketch for each Conference Chair, highlighting their relevant experience, areas of expertise, and contributions to the field.

Drop files here or

Accepted file types: pdf, Max. file size: 2 MB, Max. files: 5.

Comments

This field is for validation purposes and should be left unchanged.

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On This Page

Application Process
Important Notes
Request Technical Co-Sponsorship (TCS)

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ITSC – Intelligent Transportation Systems Conference
IV – Intelligent Vehicles Symposium
FISTS – IEEE Forum for Innovative Sustainable Transportation Systems
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ICVES – International Conference on Vehicular Electronics and Safety
ISI – Intelligence and Security Informatics
SOLI – International Conference on Service Operations and Logistics, and Information
MESA – International Conference on Mechatronic and Embedded Systems and Applications
VNC – Vehicular Networking Conference

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